CONSTITUTION / BY-LAWS OF THE
SOUTHERN HUMBOLDT AMATEUR RADIO CLUB
Article I - Name
The name of this organization shall be the Southern Humboldt Amateur Radio Club (SHARC).
Article II - Purpose
The purpose of this organization shall be to unite radio amateurs in fellowship, provide community service, and promote the art/science of radio communications.
Article III - Membership
Section 1. All persons having a bona fide interest in amateur radio, whether licensed or not shall be eligible for membership.
Section 2. Application for membership shall be submitted to the Secretary for presentation to the members at the next regular meeting. Who by majority vote of members present shall except or denied the application. Reason for denial shall be made known to the applicant.
Section 3. Membership may be revoked:
A. For failure to pay dues.
B. For cause, upon written recommendation of the Board of Directors, by a 3/4 vote of members present at the first regular meeting after the membership has been notified, in writing, of the Board's recommendation. The member subject to such revocation shall have a right to be heard by the general membership at said meeting.
Article IV - Board of Directors
Section 1. The governing body of this club shall be a Board of Directors elected by the general membership. It shall consist of four officers a President, a Vice President, a Secretary, a Treasurer, the immediate Past President and four Directors at Large.
Section 2. The Board when ever possible shall bring all matters of business and policy to the membership and be guided by a vote of the membership, however a vote of the Board shall be the final authority in determinations made by the club. When ever the Board has had to act before bringing a matter to the membership, it shall inform the membership at the next regular meeting of its action.
Article V - Officers
Section 1. The officers shall perform all customary duties pertaining to their office including but not limited to the following:
A. The President shall preside at all meetings of the Board of Directors and meetings of the Club conducting such meetings according to the by-laws and rules of the organization, decide all questions of order, be the only person authorized to sign all official documents that are adopted by the Club, appoint committee chairpersons, and have a vote on all issues.
B. The Vice -President shall assume the duties of the President in his absence , and shall assist the President in all matters pertaining to the Club.
C. The Secretary shall:
i. keep a record of all the proceedings of all Board, regular membership and special membership meetings,
ii. read pertinent correspondence at each meeting,
iii. keep copies of all correspondence from and to the Club,
iv. keep the membership list current, ,
v. keep these By-Laws and provide a current copy to each member,
vi. notify the membership of matters to come before Club meetings requiring a vote of the membership.
D. The Treasurer shall:
i. receive all monies due and donated to the Club and keep detailed records as to source and purpose of such funds,
ii. disburse monies only on authorization by the Board or its designee and keep detailed records as to the purpose and authority for the expenditure,
iii. prepare a financial report for each regular meeting,
iv. prepare, as requested by the Board, a yearly budget,
v. maintain an inventory of Club assets.
Section 2. The term of office shall be one year, starting the first day of January after the election.
Section 3 . An officer may be removed from office by a petition signed by at least ten members and upheld by 3/4 vote of the members at the first regular meeting after the membership has been notified, in writing, of the proposal to remove an officer.
Article V - Elections
Section 1. Regular elections shall be by secret ballot which will be mailed to each member along with an addressed envelope, The ballot shall be returned by mail or hand in the addressed envelope to the addressee.
Section 2. There shall be a Nominating Committee which will be appointed by the President consisting of one member of the Board of Directors, who will be the chairman, and two members from the general membership selected by the chairman in consultation with the President.
Section 3. The Committee shall prepare a slate of candidates, first by making inquiry of the membership as to their recommendations for members of the Board, and include any additional nominations, which are supported by the petition of 5 members. The Committee shall satisfy itself . The Committee shall appoint an Election Commission, which may be themselves, to receive and count the ballots.
Section 4. The timing of the election process shall be:
A. By the end of August the Nominating Committee will be appointed
B. By the end of September the nominations will be completed
C. By the end of October ballots will be sent or delivered to the membership.
D. By the end of November the ballots will have been received and the poll closed.
E. The first, and possibly the only order of business of the December regular meeting is the announcement of the results of the election.
Section 4. Vacancies shall be filled by a special election at the first regular meeting after the membership has been notified, in writing, of the vacancy. Nominations shall be taken from the floor and election shall be by the largest number of votes cast.
Article VI - Meetings
Section 1. There shall be a regular membership meeting once a month on the fourth Tuesday of the month unless the Board specifies otherwise .
Section 2. The Board may call a Special membership meeting by notifying the general membership at least 72 hours in advance, giving the purpose of the meeting and to which the meeting will be restricted.
Article VII - Dues
Section 1. Membership dues for the next year shall be set at the November membership meeting by a majority vote of the members attending.
Section 2. The membership may establish several classes of dues.
Section 3. Dues are due and payable by the end of the January and are delinquent by the end of the March .
Article VIII - Scope of Activities
The club engage in activities that encourage good amateur practice.
Article IX - Rules
Robert's Rules of Order shall govern all proceeding of the club.
Article X - Dedication
Upon dissolution of SHARC, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.
Article XI - Amendments
This Constitution may be amended by a two-thirds vote of members present at a regular meeting, provided that all member shall have been notified in writing of the proposed amendment and the time and place of the meeting. Proposals for amendments shall be submitted in writing at any regular meeting, but may not be voted on until the next regular meeting.